Presenting a Proposal

Budget Checklist
When and Where to Submit Proposals

• You must complete the GCI application form. If you have not completed and signed the application form, your proposal will not be evaluated and will be returned to you.
• Make sure your proposal covers all the elements outlined in the evaluation chart.
• Keep the proposal as concise as possible, ensuring that all components are included and organized according to the order indicated in the evaluation chart.
• Provide two copies of the proposal and application form and ensure that the proposal can be easily disassembled for photocopying:
• Proposals must be on 8.5" x 11" paper, single-sided only, in portrait form (vertical), and paginated.
• Use paper clips to secure printed material.
• Do not use binders, comb (Cerlox) bindings, plastic covers, coloured text, or staples.
• Provide one example of supporting materials.
• Ensure that your proposal is received by the established deadline. If it is received after the deadline, it will be not be evaluated.
• Submissions sent by fax or e-mail will not be accepted.

Budget Checklist

Before finalizing your budget, be sure to read the following information:

• You must submit a balanced budget that provides full details of all expenses to be incurred. This includes, but is not limited to, administrative costs, material and personnel costs, travel expenses, research, production, distribution, and operational expenses. It includes the costs of monitoring a project and evaluating its impact through user-participant feedback.
• Your budget should detail expected revenues, including information and documentation concerning all sources of funding. Be sure to itemize all financial and in-kind contributions from partners (confirmed and anticipated) and the amount of their contribution to the project, and identify the terms and conditions of their support. Be sure to include signed letters from partners that clearly identify the amount of their financial and in-kind contributions.
• Account for all in-kind contributions and identify the equivalent value in dollar terms when possible. Dollar equivalents must be justifiable and reflect industry standards.
• Indicate the percentage of funding you are requesting. Remember that we cannot consider projects that request more than 75 percent of their funding from CIDA and, if applicable, from other participating federal departments. If you are proposing to incur the remaining project costs, be sure to submit proof of your financial solvency and your ability to manage cash flow.
• You must balance the budget and justify expenditures. Keep in mind that we provide very few contributions at the maximum level: please exercise moderation when you determine the level of funding you are requesting.
• Be sure to attach copies of the budget in both a hard copy and an electronic format using either Lotus 1-2-3 or Microsoft Excel software.

Announcing Successful Proposals

Decisions on successful proposals will be announced around the end of May. Both successful and unsuccessful applicants will be notified in writing. Should your project be approved for funding, your organization's name and the title of your project will be posted on the CIDA website. All decisions are final.

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Application Form

This form is available in two electronic formats: Microsoft Word (.doc) and Rich Text Format (.rtf). Complete this form in full and submit two signed copies and one electronic copy on diskette.

Word Version 126 KB, 8 pages
RTF Version 90 KB, 9 pages